Ranch Lower Metzger Third Party Web Conference Instructions

Lower Metzger third party Web Conference instructions.

These instructions are written to guide Heifer staff on how to conduct meetings with external users/renters, using the following software.

•  Google Meet
• WebEx
• Go To Meeting
• MS Teams

To present content, the renter must bring a laptop and follow the instructions in this document. Sharing content without their laptop is not an option.

 **For Google Meet, MS Teams, GoToMeeting and WebEx meetings, Heifer staff should obtain the meeting information/link from renter and book the lower Metzger room via Outlook.  The meeting information and link must be included in the booking invite.  

 Google Meet:

1.     Start on the Mobile Cart with Dual Monitors and Touch panel.

2.    Tap the Zoom button to enter meeting mode. 

3.   Tap the Start button next to the meeting 

4.     Proceed with meeting

Present content from a Laptop

Important: If content needs to be presented during the meeting, a laptop must be used. We recommend informing the user ahead of time of this requirement, so they are ready the day of the meeting.

1.     From the laptop brought by the renter, go to: https://meet.google.com

2.     Enter meeting code

3.     Click Present to meeting.

4.     Select a window or application to share.

5.     Select Share.

 Microsoft Teams

1. Start on the Mobile Cart with Dual Monitors and Touch panel.
2. Tap the Zoom button to enter meeting mode. 
3.  Tap the Start button next to the meeting 
4. Proceed with meeting

Present content from a Laptop

1. From the laptop brought by the renter, open MS Teams
2. VERY Important Step: Before joining, toggle off the Audio option to avoid audio feedback in the room.
3. Join the meeting
4. Click Share at the top of the meeting screen
5. Select what you want to share.
6. After you select what you want to share, a red border surrounds what is being shared.

Webex

1. Start on the Mobile Cart with Dual Monitors and Touch panel.
2. Tap the Zoom button to enter meeting mode. 
3.  Tap the Start button next to the meeting 
4. Proceed with meeting

Present content from a Laptop

Important: If content needs to be presented during the meeting, a laptop must be used. We recommend informing the user ahead of time of this requirement, so they are ready the day of the meeting.

1.     From the laptop brought by the renter, open the Webex application or go to: https://signin.webex.com/join

2.     If using Webex app, click Join, then enter the meeting number and password when prompted.

3.     If using the weblink (https://signin.webex.com/join), Enter meeting number and password when prompted.

4.     VERY Important Step: Make sure the Microphone is muted and the speakers are turned off or turned all the way down.

5.     Click Share

 GoToMeeting

1. Start on the Mobile Cart with Dual Monitors and Touch panel.
2. Tap the Zoom button to enter meeting mode. 
3.  Tap the Start button next to the meeting 
4. Proceed with meeting

Present content from a Laptop

Important: If content needs to be presented during the meeting, a laptop must be used. We recommend informing the user ahead of time of this requirement, so they are ready the day of the meeting.

1.     From the laptop brought by the renter, go to: https://goto.com

2.     Sign into GoTo meeting and join the meeting

3.     VERY Important Step: Before joining, toggle off the Audio option to avoid audio feedback in the room.

4.     Click Join meeting

5.     Select Screen Share in the control bar on your screen.

6.     Select to share your screen or application from the list of open applications.